Register of Deeds warns residents of mail fraud

By C.J. Deering | Aug 22, 2014

The State Attorney General has gone to court to stop mailings being sent to residents of North Carolina.

Recently, at least two out-of-state companies have sent official looking mailings to land owners, homeowners and grantees regarding real estate transactions in North Carolina. In North Carolina, grantees routinely are sent a copy of the filed deed by the closing attorney, so there is little need for the service being pitched in the mailings.

The mailings are designed to prompt the readers to respond immediately and pay a fee.The letter offers a copy of the current Grant Deed or Property Assessment Profile for $83. Making the letters look even more authentic it that they appear to be from a government office, have parcel numbers and provide a respond by date suggesting urgency.

Also the property address, recording date, year built, information square footage and more are included in the letter.The bogus letters seem to be targeting certain areas of Western North Carolina this month. They do include a ‘disclaimer’ at the end of the letter stating that your records are available only if you go to the county recorder’s office.

This also is not accurate. Sherri Rogers, Haywood Country Register of Deeds, said these records are available for free from her office. There are two web sites where taxpayers can download and print out the documents.

To obtain a copy of your documents, go to or, look for a shortcut on the web page for “Register of Deeds” and “Deeds Online.” Those who are unable to print them from their home computer can get a copy at the Haywood County building on Main Street for 25 cents per page.

Most deed documents are only two or three pages. Those who receive a letter like this and want more information or have paid money to the company can call the Haywood County Register of Deeds office at 828-452-6635 or Julie Daniel at the Consumer Protection office of the Attorney General at 919-716-6000.

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